Gmail is a great tool. When used correctly, it can help us save a lot of time every day. Even more after integrating Google Calendar, Keep or Tasks. And that’s not counting all these little-known features that have appeared over time. Because the service has evolved a lot in eighteen years. Enough in any case to establish its dominance in a market that is nonetheless saturated. But what do we do when our box eludes us? How do we manage the flow of emails we receive every day? The 6 filters we are about to present to you will definitely help you clean up your Gmail. Note. These filters can be used together and customized to suit your needs. Feel free to share your filters through the comments. Also, if you have any doubts about the filter’s effects, you can run a search before creating it to view the emails that will be affected.
Automatically archive promotional emails in Gmail
©Press-citron No matter how carefully you try to save it, your inbox is littered with unwanted promotional emails. To the point where you don’t know anymore comment get rid of it. Don’t panic, this filter will allow you to archive them, which will save your mailbox. Sign in to Gmail; Click on the ruler icon in the search bar; Enter the words “unsubscribe OR unsubscribe” in the “contains words” field; Click on the “Create Filter” button; Check the “Do not show in Inbox” (Archive) box; Check the “Also apply this filter…” checkbox for retroactive effect; Confirm by clicking “create filter”; Once activated, this filter automatically moves all promotional and promotional emails to the All Messages folder. Therefore, you will be able to get acquainted with them by going to this directory, but they will no longer pollute your mailbox. And if you’d rather take even more drastic action, you can also ask Gmail to put them directly in your trash. On the other hand, it’s better to be confident. However, keep in mind that Gmail only empties the Trash after thirty days. This way, you will have a little leeway to intervene should a problem arise.
Automatically delete spam
© Lemon Juicer This filter should be used with care. This will have the effect of automatically removing all spam as soon as it is received. But precisely if the Gmail anti-spam tool is very effective, it is not perfect and arrive sometimes I’m wrong. If you paste place this filter, so you risk perfectly legitimate emails being deleted before they reach your attention. However, you can reduce the risk of losing valuable matches by visiting the service cart regularly. Sign in to Gmail; Click on the ruler icon in the search bar; Enter “is:spam” in the “contains words” field; Click on the “Create Filter” button; Confirm the creation of the filter by clicking on the “OK” button; Put a tick “delete”; Check the “Also apply this filter…” checkbox for retroactive effect; Confirm the creation of the filter by clicking “Create filter”; And don’t forget, if you activate this filter, it’s still better to visit the Trash regularly to check for legitimate emails. Yes, we prefer to strongly insist on it.
Use Gmail as a suggestion box
©Lemon Squeezer If you’re short on memory, then you’re most likely using a note-taking tool to keep track of your best ideas or things you need to get done. That’s good, but Gmail can play that role too. All you have to do is create a label and a custom filter. Go to Gmail; Click on the slider button, in the search; Enter your email address in the “From” field; Enter your email address in the “To” field; Click on the “Create Filter” button at the bottom; Check the “Apply label” checkbox; From the list, select the “new wording” option; Name it “DO” or “SORT” and confirm; Click on the “Create Filter” button; A little precision, it’s better to remember to enter your email address in both fields here. If you don’t, Gmail will assign this label to all emails sent from or to your address, depending on the field you filled out. And this is clearly not the desired behavior.
Do place in your Gmail inbox
©Press-citron The free Gmail plan includes 15 GB of storage space. And if for mere mortals this will be more than enough, at least on the condition that you do not use related services like Google Drive, then with heavy use of the service you will very quickly come to an end. From there, you will have only two options: sign up for a paid offer, an offer with a bill from 19.99 euros per year, or clear. And you, no doubt, understood this, but here filters can help you a lot. Sign in to your Gmail; Click on the sliders in the search; Select “larger” in the “size” field and enter 10MB to start; Check the box “Contains an attachment”; Click “Create Filter”; Check the “Apply label” checkbox; Create a new label; For example, call it “SORT”; Check the “Also apply this filter to…” checkbox for retroactive effect; Confirm filter creation; Now all you have to do is go to the SORT label to find the heaviest emails… and get rid of them if you don’t need them anymore. Of course, you can modulate this filter by changing the weight of the attachments that will be taken into account.
Group company email
©Presse-citron This filter may not be for everyone, but it can help keep you organized. This will really allow you to group all the emails of a company… thanks to the domain used by its addresses. Open Gmail and log in; Click on the sliders located in the search field; Enter the phrase “*@domain.com” in the “From” field; Click on the “Create Filter” button; Check the “Apply label” checkbox; Create a new label and give it, for example, a company name; Check the “Also apply this filter to…” checkbox for retroactive effect; Confirm filter creation; Specifically, by specifying the address “*@domain.com”, you simply tell Gmail to select for this filter emails sent by all people using this domain name in their address. This way, their messages will be grouped in one folder, and then it will be easier for you to manage messaging with team members.
Organize your emails by category
©Press-citron Gmail has been integrating tabs into its inbox for several years now. They may not all be enabled by default, but on number five total : home, promotions, social networks, notifications and forums. When you take an email and drag it to one of these tabs, Gmail prompts you to do the same for all future messages from the sender. It’s good, but it’s also possible automate this behavior with filters. Launch Gmail and log into your account; Click the slider button in the search box; Enter the address or domain of your choice in the “From” field; Click on the “Create Filter” button to proceed to the next step; Check the “associate with category” checkbox; Choose the appropriate tab name from the list; Check the “Also apply this filter to…” checkbox for retroactive effect; Confirm the operation by clicking on the “Create filter” button;
How to remove or change a filter?
©Press-citron Now, let’s say you’ve followed this guide meticulously and created your filters, but things don’t go as planned. No need to panic, it’s okay possible remove or change the filter. Sign in to your Gmail; Click on the cogwheel in the upper right; Click on “all settings”; Select the “Filters and blocked addresses” tab; All filters appear before your eyes; Click “Delete” to remove the associated filter OR; Click “Edit” to change the associated filter; If you’re not sure which filter is causing the erratic behavior you’re seeing, you can also scroll down to the very bottom of the page and click the “all” link next to “Select”. This will select all the filters you have created. All you have to do is click on the “Delete” button just below to make them disappear.